SHIPPING INSTRUCTIONS:

Trade Show Booth Materials &  

Samples to Hotel 


SAMPLES:  We will continue with the 2025 procedure where each Vendor shipped their own samples to the hotel for handing out at their booths.  HFN will still hand out an empty HFN bag at the Trade Show to all Members. They will be instructed to visit each booth to collect their Vendor Samples – therefore, ensuring that each Member will make a point of visiting all the booths.

Therefore, it will be up to each of you to ship your trade show booth materials, handouts and samples for 140 Members to the hotel.  Please keep in mind that a large number of our Members will be flying and will have weight restrictions on their luggage. Samples that are lightweight and small would work best – and please, no glass bottles.  


SHIPPING TO HOTEL:  The information below MUST appear on your labels. Note - shipments are to be received by the hotel no sooner than MONDAY, MAY 25, 2026. Delivery appointment is not required.


The Westin Whistler Hotel will be charging HFN $60/skid received at their shipping dock. We will be tracking all shipments and will need to do a “charge back invoice” to each Vendor that ships their materials on skids.  Please keep this in mind when deciding how many boxes of materials you will require at the show.  

All packages must be identified by "TRADE SHOW SUPPLIES."



SHIP TO:  The Westin Resort & Spa Whistler Receiving Dock

4090 Whistler Way

Whistler, British Columbia  V8E 1J3

Conference Name:  HFN AGM & Conference 

HFN On-Site Contact Name:  Kathy Micallef 

Conference Dates:  May 28 – June 1, 2026 

Hotel Contact:  Heather Murray   


-- TRADE SHOW SUPPLIES -- 

Your company name, contact name 

Box ___ of ___


Returning your Booth and Materials following the Trade Show:   

  • Please have your waybill(s) ready and attached to the box(es) that you will be shipping. 

  • Please be sure to bring your own shipping supplies (tape, skid wrap, etc) to package up your shipment for return.

  • You will be responsible for calling your delivery company to pick up your shipment.

  • Advise your courier that your boxes are located in the Tamarisk Room on the 2nd level of the hotel.  All shipments must be picked up by end of day Monday, June 1st.  You will incur storage charges if this does not happen. 

  • HFN is not responsible for returning your items – we ask that you ensure you have the proper waybills, labels, and instructions given to your delivery company ahead of time.

MINIMUM NUMBER OF SAMPLES REQUIRED:  140