Start time: The 3 hour Trade Show will begin following the Vendor Spotlight Series (Gold sponsors) at 2:30 pm on Friday, May 29. We are expecting over 100 participants in attendance this year - we will keep you updated on the attendance numbers as the Registration site becomes live!
Closing time: The Trade Show will end at 5:30 pm. You will then need to tear down your area, pack your goods and ensure all garbage and boxes are removed before you leave. If you have left-over samples that you do not want to ship back, please advise Steve Rouse. Steve will be located on the Trade Show floor the entire show.
What’s included in your space:
6’ Skirted table with black spandex tablecloth.
2 chairs behind the table.
Electrical - You will need to request this on the Registration form ahead of time, if required.
The meeting room space will be set up ahead of time with tables and two chairs at each numbered spot. Each Vendor will be assigned a number and given a floorplan showing their location.
A large floor plan map will also be posted on an easel as you enter the Trade Show space.
Floor Plan: We will provide you with a Trade Show Floor Plan once all space has been confirmed.
Your set up time: You will have access to the Alpine Room on Friday starting at 6:00 am. There is a possibility that we will be able to get in the room sometime Thursday afternoon - but will not know until that day. We are holding this space as a "rain back up location" for the Thursday Night Welcome Reception. We will contact you if Thursday afternoon is available for you to set up.
Tear down time: Friday, May 29 @ 5:30 pm
What to bring:
Branding (pop up banners, branded tablecloth, etc).
Samples, product literature, visual display (there is no AV included).
Returning your Booth and Materials:
Please have your waybill(s) ready and attached to the box(es) that you will be shipping.
Please be sure to bring your own shipping supplies (tape, skid wrap, etc) to package up your shipment for return.
You will be responsible for calling your delivery company to pick up your shipment.
Advise your courier that your boxes are located in the Tamarisk Room on the 2nd level of the hotel. All shipments must be picked up by end of day Monday, June 1st. You will incur storage charges if this does not happen.
HFN is not responsible for returning your items – we ask that you ensure you have the proper waybills, labels, and instructions given to your delivery company ahead of time.